OCR: how artificial intelligence reads your documents better than a human

Introduction

Document management is a major challenge for businesses. Invoices, Kbis, passports, bank statements... processing these documents manually takes time and is a source of errors.

Thanks to theOCR (Optical Character Recognition) coupled with artificial intelligence, it is now possible to read and interpret documents with greater precision than humans.

Dataleon uses this technology to automate KYC, KYB, and document analysis, reducing errors and speeding up workflows.

1. What is OCR and how does it work?

OCR is a technology that converts paper or PDF documents into usable data.
Operation:

• The document is scanned or uploaded
• AI recognizes characters and numbers
• Information is extracted and structured for automatic processing

This technology makes it possible to process hundreds of documents in a few minutes, where a human would take several hours.

2. Why AI is making OCR more effective

Traditional OCR can be wrong about characters that are improperly printed or scanned. Artificial intelligence brings:

• Contextual recognition : the AI understands that “Date of birth” is followed by a date
• Error detection : automatically correct inconsistencies
• Adaptability : learn to read different formats and languages

Chez Dataleon, AI OCR is used to verify IDs, extract financial information, and validate corporate documents in real time.

3. Concrete applications of AI OCR

• KYC/Identity verification : extraction of information from passports and identity cards
• KYB/Business Audit : reading the statutes, Kbis and legal documents
• Automated accounting : extraction of invoices and statements for integration into financial systems
• Documentary fraud detection : identification of falsified or incomplete documents

The result: significant time savings and a drastic reduction in human errors.

4. The benefits for businesses

• Effectiveness : instant processing of massive volumes of documents
• Reliability : accuracy greater than 95% in data extraction
• Compliance : automatic compliance with KYC/KYB/AML regulations
• Enhanced customer experience : faster and smoother onboarding

Dataleon combines OCR and AI to offer these benefits while maintaining human control over complex cases.

5. The limits of AI OCR

Even the best solutions have their limits:

• Extremely damaged documents or manuscripts that are difficult to read
• Legal validation requirements for certain sensitive documents
• Need for a human to supervise anomalies

That's why Dataleon takes an approach “Human in the Loop” : the AI automates the reading, the human validates the exceptions.

Conclusion

OCR coupled with artificial intelligence is radically transforming the way businesses process their documents.
With Dataleon, you can automate KYC, KYB, and document management, reduce errors, and speed up your processes while maintaining essential human control.

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